2. League Committee comprises of the following persons;  

1. 1. Executive Committee 

      1. Chairman (Non- voting apart from any casting vote as deemed necessary by the Committee

      2. Secretary (Non-voting)

      3. Treasurer (Non-voting) 

2. Ordinary Members (voting):  

1. 1. Up to two representatives (i.e. Captain/Vice) from each affiliated team. Each team having one single vote. 

1. League Meetings will generally be held as and when requested by the League Committee. 

2. All communications should be addressed to the League Secretary. 

3. All clubs must be represented.  

4. In the interest of efficiency and order, only club representatives (who must be a registered member of the respective pool team) are allowed to attend League meetings.  

5. League finances will be available for scrutiny on request by any Committee member. 

6. Agendas will be provided, with the provision for AOB. 

7. Meetings will be conducted through the Chair. 

8. Items to be included in AOB must not include items discussed at the AGM. 

1. Singles Cup – A singles competition open to all members of each team of the League. 

2. Doubles Cup – A doubles competition open to all members of each team of the League. 

3. Kenny Roberts Cup/Plate – A cup competition open to all teams of the League.  

4. Lou Laird Cup/Plate – A cup competition open to all member teams of the League 

5. Legends Cup – A cup competition for teams of 3 players. This is to be the League’s Charity Cup Competition and all monies raised will be donated to a Charity chosen by the winners. 

6. Best of The Best – A cup competition between the 2 best players (in League Performance Stats) of each team   

1. The registration fee for players is included in their Team’s Registration Fee.  

2. All players must be officially registered with the League in order to participate in any League Competitions. 

3. Players may be registered 1 week before playing. Signatures should registered with the League Secretary via the League app. 

4. Any team playing a non-registered player will forfeit the match/matches in which that player has played. 

5. No player can play for more than one team in any one season. No transfers are allowed by the League. Exception: players from teams that fold during the season can transfer to another team.

6. Offending players will be suspended from the League until further notice. 

7. Two players under the age of 18 may register with any team in any one season. 

8. Players under 16 may play under the following condtions:

   1. Player must be accompanied by a Parent/Guardian
   2. Player can only play in venues where the management/license allows. Proir permission must be sought from the venue before play.

9. Team captains who have a registered player who is barred from any venue must adhere to the conditions imposed by the management of the venue concerned.

10. No new signings are permitted after the turn around of fixtures, halfway through the season. 

• Failure to complete match details online – £10 fine.  

• Failure to attend League Meeting (see section ‘4. League Meetings’) - £10 fine.  

• Playing an un-registered player - the offending team will forfeit all matches where applicable and will have an additional £10 fine for each unregistered player they play. 

• Failure to attend a League fixture will result in a 2 point penalty+ (see below)

1. Referee is in charge of the game at all times. 

2. Referee’s decision is final.  

2. Cup matches are best of 9 frames, consisting of 7 singles and 2 scotch doubles. 

3. Conferring in doubles games is allowed at all times within the constraints of the shot clock (see above). 

1. Home team captains are responsible for the recording of the match on the current application being used by the League. 

1. All games to be played according to the Match Rules (currently Blackball Rules) and in a sporting manner. 

2. No coaching or prompting in any way whilst a game is in progress. Clarification on what is deemed permissible will be determined by the Committee. Coaching or prompting will result in loss of game or other disciplinary action as considered by the Committee. 

3. Chalk must not be placed on the rails of the table during play. Standard foul.

1. Home win=2 points; Away win=3 points 

2. Any teams involved in title positions that are on level points at the end of the season will play a deciding match at a mutually agreeable venue. 

3. Best individual league record: If 2 players are tied on points and games won, they will play a best of 7 frames final at a mutually agreeable venue.  

• All Singles and Doubles competitions are played on a ‘Best out of 3’ basis, except the semi-final which is played on a ‘Best out of 5’ basis, and the final which is played on a ‘Best out of 7’ basis.    

• The date and venue for all Cup Finals will be specified by the League Committee.    

• It is expected that the venue that hosts any of these fixtures, will pay for the matches.    

• Any player who wants to enter the singles and/or doubles cup competitions MUST provide a contact number, otherwise the will not be entered into the competitions.    

• Matches will be pre-drawn and venues notified of the running order.   

• ‘Scratch time” 8:00pm.     

• In any dispute over fixture, the decision of the League Committee is final.   

• The disptue is logged onto the online match record. Usually done by entering a "D" instead of the win/loss, or the Dispute button is pressed before the captains approve the frame. 

• Full details of the dispute must be registered with the league Secretary via the online platform.

• The League Secretary must be advised of a ‘Match Dispute’ by both teams.  

• The ‘Match Dispute’ will be considered by the League Committee at the earliest possible meeting, and the teams affected will be informed of the decision reached by the League Committee by the following Wednesday.

In the event of a dispute being raised due to unregistered players being played, the procedure above should be adhered to.  

• Racism - Any players using racist abuse will result in forfeit of that match for their team, and that individual will be banned from the league and all cup competitions.  

• Violence - Any player using threat of violence or actual violence towards any other player or licensee will result in forfeit of that match for their team, and that individual will be banned from the league and all cup competitions.  

• Verbal Abuse - This is deemed to be un-sportsman like conduct, and will be dealt with accordingly. 

• Sexual Abuse - Any player using sexual abuse will result in forfeit of that match for their team and that individual will be banned from the league and all cup competitions. 

1. This meeting shall take place once every year and only teams that are fully paid up members shall be allowed to vote. 

2. Any issues to be brought forward at the AGM must be put in writing and send to the Secretary at least 7 days before the date of the AGM. 

3. The agenda for the AGM will be as follows:- 

1. 1. Chairman’s report
   2. Treasurer’s report and balance sheet
   3. Election of Executive Committee
   4. Proposed changes
   5. Any other business, the time for which will be at the discretion of the Chairman 

1. 1. Privacy Notices 

1. 1.1 Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you may request from us or in providing services to our customers and members or just managing our relationship with you. 

2. 1.2 When we hold or use your personal information as a data controller we will provide you with a privacy notice which sets out in detail what information we hold about you (such as your contact details, address, etc.), how your personal information may be used and the reasons for these uses, together with details of your rights. 

3. 1.3 Where we collect personal information from you directly, we will provide the relevant privacy notice to you at the time we collect the personal information from you. Where we receive your personal information indirectly, we will provide this privacy notice when we first contact you. 

4. 1.4 We will only provide this privacy notice to you once, generally at the start of our relationship with you. Any updates will be posted on the League’s website. 

5. 1.5 If you wish to check for any updated version of this privacy notice then contact the Chairman; mike.foo@sky.com 

2. 2. The difference between controllers/processors 

1. 2.1 A data controller is a person who controls how personal information is processed and used. A data processor is a person who processes and uses personal information in accordance with the instructions of a third party, i.e. the data controller, this distinction is important. 

2. 2.2 You have certain rights in relation to your personal information, for example the right to be provided with the personal information held about you and details of its use and the right to have certain of your personal information either erased or anonymised, commonly referred to as the right to be forgotten (see below to see what rights you have). These rights can generally only be exercised against a data controller of your information. 

3. 2.3 In most cases Neston & District Pool League will be a data controller of your personal information. In any case where we are not a data controller this means that you cannot exercise these rights against us directly (i.e. where we only act as a data processor), but you can do so against the data controller (i.e. the person who controls how we process the personal information). In these cases, we will endeavour to inform you who is the data controller of your personal information so that you can direct any such requests to them. 

4. 2.4 It is only a data controller that will provide you with a privacy notice about your personal information, so where we process your personal information as a data controller, we will provide you with a privacy notice. Where we process your personal information as a data processor for a third party, that third party should provide you with a privacy notice which will set out details regarding the processing of your personal information, which should also include the processing to be carried out by us on their behalf. 

3. 3. How does the League use your personal information? 

1. 3.1 We may use your personal information to administer any account(s) you have with us or to send you information we think you might find useful, provided you have indicated that you are happy to be contacted for these purposes. To see how we use your personal information, please see our current privacy notices, which can be accessed below: 

• Member privacy notice – [include link] 

• CCTV privacy notice – [include link] 

• Privacy notice for everyone else external to our organisation – [include link] 

1. 4. Who does the League share your personal information with? 

1. 4.1 Details of how we disclose your personal information are generally where we need to do so in order to run our organisation (e.g. where other people process information for us). In such circumstances, we will put in place arrangements to protect your personal information. Outside of that we do not disclose your personal information unless we are required to do so by law. 

2. 4.2 If we transfer personal information about you outside the European Economic Area (EEA), we will let you know and ensure that all reasonable security measures are taken and that any third party processers will be required to process the information in accordance with information protection laws and we will notify you in your privacy notice if we are the information controller. 

3. 4.3 We do not sell, trade or rent your personal information to others. 

2. 5. How does the League hold on to your personal information? 

1. 5.1 W will only hold your information for as long as is necessary or where you ask us to delete records, we may delete it earlier. 

2. 5.2 The duration for which we retain your personal information will differ depending on the type of information and the reason why it was collected. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained for at least six years in accordance with usual commercial practice and regulatory requirements. 

3. 6. What are your rights? 

1. 6.1 You are entitled by law to ask for a copy of your personal information at any time. You are also entitled to ask us to correct, delete or update your personal information, to send your personal information to you or another organisation and to object to automated decision making. Where you have given us your consent to use your personal information in a particular manner, you also have the right to withdraw this consent at any time. 

2. 6.2 To exercise any of your rights, or if you have any questions relating to your rights, please contact us by using the details set out in the “Contact” section below. You can also unsubscribe from any direct marketing by clicking on the unsubscribe link in the marketing messages we send to you. 

3. 6.3 You should note that some of your rights may not apply as they have specific requirements and exemptions which apply to them and they may not also apply to personal information recorded and stored by us. However, your right to withdraw consent or object to processing for direct marketing are absolute rights. 

4. 6.4 If you are unhappy with the way the League is using your personal information you can complain to the UK Information Commissioner’s Office or your local data protection regulator. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/. However, we are here to help and would encourage you to contact us to resolve your complaint first. 

4. 7. Linking with third party sites 

1. 7.1 Our Site may occasionally contain links to and from the websites of our partners, clubs, etc. If you follow a link to any of these websites, please note that these websites have their own privacy policies and they will be a data controller of your personal information. We do not accept any responsibility or liability for these policies and you should check these policies before you submit any personal information to these websites. 

2. 7.2 In addition, if you linked to this Site from a third-party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third-party site and recommend that you check the policy of that third-party site and contact its owner or operator if you have any concerns or questions. 

5. 8. Security 

1. 8.1 We employ a variety of technical and organisational measures to keep your personal information safe and to prevent unauthorised access to, or use, or disclosure of it. Unfortunately, no information transmission over the Internet is guaranteed 100% secure nor is any storage of information always 100% secure, but we do take all appropriate steps to protect the security of your personal information. 

6. 9. Cookies 

1. 9.1 Certain parts of our Site use “cookies” to keep track of your visit and to help you navigate between sections. A cookie is a small data file that certain websites store on your computer’s hard-drive when you visit such websites. Cookies can contain information such as your user ID and the pages you have visited. The only personal information a cookie contains is information that you have personally supplied. 

2. 9.2 We use cookies on our Site to enable us to deliver content that is specific to your interests and gives us an idea of which parts of the Site you are visiting and to recognise you when you return to the Site. Reading cookies does not give us access to other information on your computer’s hard-drive and our Site will not read cookies created by other websites that you have visited. 

3. 9.3 You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If, however, you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies when you access the Site. 

4. 9.4 Please note providers of third-party content may also use cookies over which we have no control. 

7. 10. Log Files 

1. 10.1 In common with most websites, our Site logs various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring / exit pages and date / time stamp. 

2. 10.2 We may use this information to analyse trends, administer the Site, track your movement around the Site and gather broad demographic information. 

8. 11. Changes to this policy 

1. 11.1 Any changes we may make to this Policy in the future will be posted on our Site and, where appropriate, notified to you by e-mail. When we change this Policy in a material way, we will update the version date at the bottom of this page. Please check back frequently to see any updates or changes to this Policy and should you object to any alteration, please contact us as set out in the “Contact” section below. 

9. 12. Contact 

1. 12.1 In the event of any query or complaint in connection with the information we hold about you, please email the Chairman or Secretary. 

2. 12.2 Whilst this privacy policy sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.